Everything you need to know about applying for dormitory space – academic year 2025/2026

Category: Dormitory
Who can apply for a place in a UW dormitory?
UW students and doctoral students haves the right to apply for a place for themselves, as well as for their children and spouse or partner.
Currently, we do not accommodate students/doctoral students from other universities for the new academic year – in the event of a possible change in this decision, a separate announcement will be published, but not earlier than mid-October 2025.
Application deadlines
Two rounds of application and processing have been scheduled:
- Round I for current students – applications will be available from 9 June to 4 July 2025,
- Round II for students admitted for 2025/2026 – applications will be available from 4 to 15 August 2025.
In the first round, applications can also be submitted by those completing their Bachelor’s degree and intending to continue their studies at the UW.
In September a waiting list will be launched (the rules for awarding places and a link to the list will be published in early September).
The application system will be analogous to applying for the rector’s scholarship. You will be able to apply for a place in a dormitory by the indicated deadline, then the possibility to apply will be disabled, after which all applications will be processed.
Applications will be reviewed on an ongoing basis – if we find any deficiencies in your application, you will be notified by email via a comment on your application in USOSweb. We encourage you to submit your application as soon as possible, as this will increase your chances of correcting any deficiencies.
It will be impossible to submit an application after the indicated deadlines. Don’t put applying off ! The second round of application will be available ONLY for those who start their studies at UW in the academic year 2025/2026.
When to file an income statement?
The income statement should be filled out only by those whose income per person in the family does not exceed 2331 PLN.
In your case, the information that you are benefiting from one of the above forms of support or you have the title of laureate or finalist is sufficient.
The statement of income will not be considered until after the application for student accommodation has been submitted.
Rules for allocating seats to EU/EEA citizens
Two groups of students have been singled out to receive a place in the dormitory first:
- persons benefitting from a social scholarship, and in the case of those beginning their studies, benefiting from a school scholarship or other benefit in the nature of support for a person in a difficult financial situation, and persons whose income qualifies them for a social scholarship;
- persons with the title of laureate or finalist of an Olympiad – i.e., those admitted to the University in the year of taking the matriculation exam who have the title of laureate or finalist of a central-level Olympiad, laureate or finalist of a national and international competition listed in the Resolution of the Senate of the University of Warsaw on detailed rules for the admission of laureates and finalists of central-level Olympiads and laureates and finalists of national and international competitions (applies only to the 1st year of studies of the first degree or uniform master’s degree).
If you do not get a place based on the above criteria, you can apply for a place based on the scores of additional criteria. In the application you will find a broad catalog of prerequisites taken into account.
Number of points:
Reason:
Sample documents to be attached to the application:
120
income not exceeding 2331 PLN per person in the family
it is necessary to complete an income statement in the cases described above!
120
receipt of the Minister’s scholarship for significant achievements in the academic year preceding the academic year for which a place in a dormitory is granted
award decision
100
graduation with honours in the academic year preceding the academic year for which a place in the dormitory is granted
graduation diploma or certificate of graduation with honors
60
receipt of a rector’s scholarship in the academic year preceding the academic year for which a place in a dormitory is granted
no document should be attached – the coordinator will verify this information in USOS. If the scholarship was awarded at another university – the award decision.
60
receipt of scholarship from the Prime Minister of Poland, a scholarship from the minister responsible for education and upbringing for outstanding educational achievements, or a scholarship from the minister responsible for culture and national heritage protection for artistic achievements.
award decision
60
active participation in the residents’ council
certificate issued by the dormitory manager or President of the UW Students Council
40
orphanhood or semi-orphanhood of the applicant
death certificate of the parent or parents
40
raising the applicant by a single parent
divorce decree, alimony decree, alimony settlement, full birth certificate
40
active participation in the bodies of student or doctoral student self-government elected by popular vote at the University, excluding the residents’ council, or serving as a representative in collegiate entities and other bodies of the University (a list of eligible entities can be found on the right side of this entry)
certificate issued by the president of the student body or student government
40
active participation in student or school organizations, in particular in study circles – in the case of students in the first year of first-cycle or single-master studies in the year preceding the academic year for which a place in the dormitory is granted
certificate issued by the guardian of the organization on the recommendation of the president or headmaster of the school
40
representing the UW in artistic activities or sports competitions
a diploma documenting placement/participation in the competition or a certificate issued by the relevant entity (e.g., organizers, AZS)
40
regular volunteer activities
certificate issued by the volunteer organizers
35
single parenting of a child by the applicant
divorce decree, alimony decree, alimony settlement, full birth certificate
25
studying in individual interdisciplinary studies or in more than one field of study
if you are studying only at UW you do not need to attach any document, otherwise it will be necessary to attach a certificate of being a student
20
uninterrupted residence in the dormitory indicated in the application in the first place of preference for at least 90 days during the period from 1 October to 30 June of the academic year preceding the academic year for which a place in the dormitory is to be granted
you do not need to attach any document – the coordinator will verify this information in USOS
10
uninterrupted residence in a dormitory other than the one indicated in the application in the first place for at least 90 days during the period from 1 October to 30 June of the academic year preceding the academic year for which the place in the dormitory is to be granted
you do not need to attach any document – the coordinator will verify this information in USOS
The documents should be translated into Polish.
When more than one person has the same number of points, and the number of places does not allow to award them to each person, the distance from the place of residence will be taken into account – the place will be given to the person who lives further from the University.
Rules for awarding seats to non-EEA residents
The UW dormitories house representatives from almost every region of the world. This means that people who are in significantly different situations apply for a place.
Priority within this group is given to:
- persons benefitting from a social scholarship, and in case of those beginning their studies, those benefiting from a school scholarship or other benefit in the nature of support for a person in a difficult financial situation;
- persons with the title of laureate or finalist of an Olympiad – i.e., who, in the year of taking the matriculation exam, have the title of laureate or finalist of a central-level Olympiad, laureate or finalist of a national and international competition listed in the Resolution of the Senate of the University of Warsaw on detailed rules for the admission of laureates and finalists of central-level Olympiads and laureates and finalists of national and international competitions (applies only to the 1st year of studies of the first degree or uniform master’s degree).
If you do not get a place on the basis of the above criteria, you can apply on the basis of the scores of additional criteria. In the application, you will find a broad catalogue of prerequisites taken into account.
Number of points: | Reason: | Sample documents to be attached to the application: |
120 | income not exceeding 2331 PLN per person in the family | it is necessary to complete an income statement in the cases described above! |
120 | receipt of the Minister’s scholarship for significant achievements in the academic year preceding the academic year for which a place in a dormitory is granted | award decision |
100 | graduation with honors in the academic year preceding the academic year for which a place in the dormitory is granted | graduation diploma or certificate of graduation with honors |
60 | receipt of a rector’s scholarship in the academic year preceding the academic year for which a place in a dormitory is granted | no document should be attached – the coordinator will verify this information in USOS. In the case where the scholarship was awarded at another university – the award decision. |
60 | receive a scholarship from the Prime Minister of Poland, a scholarship from the minister responsible for education and upbringing for outstanding educational achievements, or a scholarship from the minister responsible for culture and national heritage protection for artistic achievements. | award decision |
60 | active participation in the residents’ council | certificate issued by the dormitory manager or President of the UW Students Council |
40 | orphanhood or semi-orphanhood of the applicant | death certificate of the parent or parents |
40 | raising the applicant by a single parent | divorce decree, alimony decree, alimony settlement, full birth certificate |
40 | active participation in the bodies of student or doctoral student self-government elected by popular vote at the University, excluding the residents’ council, or serving as a representative in collegiate entities and other bodies of the University (a list of eligible entities can be found on the right side of this entry) | certificate issued by the president of the student body or student government |
40 | active participation in student or school organizations, in particular in study circles – in the case of students in the first year of first-cycle or single-master studies in the year preceding the academic year for which a place in the dormitory is granted | certificate issued by the guardian of the organization on the recommendation of the president or headmaster of the school |
40 | representing the UW in artistic activities or sports competitions | a diploma documenting placement/participation in the competition or a certificate issued by the relevant entity (e.g., organizers, AZS) |
40 | regular volunteer activities | certificate issued by the volunteer organizers |
35 | single parenting of a child by the applicant | divorce decree, alimony decree, alimony settlement, full birth certificate |
25 | studying in individual interdisciplinary studies or in more than one field of study | if you are studying only at UW you do not need to attach any document, otherwise it will be necessary to attach a certificate of being a student |
20 | uninterrupted residence in the dormitory indicated in the application in the first place of preference for at least 90 days during the period from 1 October to 30 June of the academic year preceding the academic year for which a place in the dormitory is to be granted | you do not need to attach any document – the coordinator will verify this information in USOS |
10 | uninterrupted residence in a dormitory other than the one indicated in the application in the first place for at least 90 days during the period from 1 October to 30 June of the academic year preceding the academic year for which the place in the dormitory is to be granted | you do not need to attach any document – the coordinator will verify this information in USOS |
How to apply
Step 1: Log in to USOSweb UW – usosweb.uw.edu.pl (please use central USOSweb, not departmental installations). Report the inability to log in to the dean’s office/secretariat of your major.
Step 2: Select the “Common Section” tab, and then “Applications”.
Step 3: In the list of available applications, select “Housing application 2025/2026” and then “Start filling”.
Step 4: Select one of the available fields:
Unit Places: University of Warsaw (for all students),
Unit Places: The Office for Persons with Disabilities (BON) for those with a disability or chronic illness, or
Unit Places: Office for Material Assistance (for doctoral students).
Step 5: Select the criteria that apply to you. Some of them require you to add a supporting document – see the table above for information on which document to add.
Step 6: Rank the dorms in order from the one you would most like to live in to the one you would least like to live in. Moving the boxes may be impossible or difficult on touch screens.
Step 7: This is almost the end. At this stage, approve the application by selecting Next: Sign and submit electronically.
Step 8: Enter the authorization code, which will be used to approve your application. At the top of the screen you will see what email the code was sent to. Sometimes the email with the code goes to Spam or you have to wait a few minutes for it.
Step 9: After entering the code, an annotation “Delivered” should appear next to your application, which means that the application has reached us and will be verified. The absence of this annotation means that it has not been successfully delivered. The status of the application will change over time, and you will be notified each time by an email sent from the system.
Important:
- until the application is finally approved, you can go back to earlier fields and modify them;
- you can save the application at any stage and return to edit it later;
- you can submit a maximum of 1 application.
Important Notes
Don’t put applying off. For current students, only the 1st round will be available, the next chance to get a place will be to sign up for the waiting list in September. An analogous situation applies to students in the 1st year of their Bachelor’s, Master’s or Unified Master’s studies.
Student Welfare and Support Office has no influence on the pace and order of granting access to USOSweb for those newly admitted to UW. Access issues should be inquired about at your teaching unit (department, etc.).
Application can only be submitted via USOSweb – paper delivered applications will not be accepted. The USOSweb application does not need to be printed and delivered to the Office.
Is information about my income needed? If you are currently receiving a social scholarship (or did receive it in the winter semester), you do not need to fill out an income statement. The income statement should only be filled out by those who: If the income per person in my family is more than 2331 PLN, should I fill out an income statement? In this case, it is not necessary to fill out an income statement – no points will be awarded in this category for income above PLN 2331 per person in the family. What if the income per person in my family does not exceed 2331 PLN and I do not receive a social grant? In this case, we recommend you to fill out an income statement. If the calculation of your income is confirmed, you will get 120 points. If the statement is not submitted, the application will be considered, but points in this category will not be awarded. How many points for distance can I get? Distance is not scored, it is decisive only in case of the same number of points – for example, when there is 1 vacancy left and there are 3 people with the same number of points – the place will be given to the person whose distance between the UW and the place of residence is greater. Does only the social scholarship from UW count, or also from other schools/universities? Scholarships awarded at other educational institutions are also honored – remember to provide the scholarship decision then. I received a social scholarship in 2024/2025, do I have to fill out an income statement? It is not necessary, moreover, you are in the group of people who receive a place in the first place. I am a laureate/finalist of an Olympiad and passed my high school diploma in 2025, do I have to submit an income statement? It is not necessary, moreover, you are in the group of people who receive a place in the first place. All you need is a certificate or diploma confirming your Olympic achievement. Do I need original documents referred to in the table? No, scans attached to the application in USOSweb are sufficient. Does the application need to be printed and delivered/sent to the Student Welfare and Support Office? No, submitting the application in USOSweb is sufficient – the entire procedure is done online. Is it possible to submit an application outside the scheduled rounds? Unfortunately, no, after the end of the round, the application will be closed. If you do not apply, you will be able to use the waiting list, which will be opened in September. I’m finishing my bachelor’s degree this year and I want to study for a second degree at UW – in which round should I apply? You can apply in both Round 1 and Round 2, however, we recommend applying in Round 1 as it increases your chances of getting a place. Is it possible to apply without access to USOSweb? Unfortunately no, another form of application is not provided. For USOSweb access, you should report to the teaching unit (department, etc.) where you will be undertaking your studies. What should I do if I don’t have a set of documents? We suggest submitting an application even without a complete set of documents – the coordinator, during the verification of the application, will ask you to complete them. You will be notified you need to complete the application on the email address provided in the application. I am going away in the winter term as part of the Erasmus programme. Should I apply for student accommodation now? No, if this is the case, please contact us by email in January – we will then indicate available places in the student residences.