Dormitory

The University of Warsaw offers accommodation in one of six Dormitories – they are located in different parts of Warsaw – 3 in Ochota, one each in Śródmieście, Mokotów and Praga Południe.

• Each student of the University of Warsaw, doctoral student of the University of Warsaw;
• in the second place, in special cases, people who do not study at the University of Warsaw – however, this option is currently not available.

Due to the specific requirements resulting from the state of health, it is possible to obtain a place in the student dormitory adapted to the needs of people with disabilities. It is also possible to apply for a place from the pool of The Office for Persons with Disabilities (BON)

The exact dates of applying for places in the Student Dormitory, allocating places, accommodation may vary from year to year, more or less, they are determined and announced by the Rector after consulting the Students’ Council of the University of Warsaw and the PhD Students’ Union. However, it is worth remembering:

• if you are already studying at the University of Warsaw and plan to apply for a place in DS for the next academic year – about following information and dates during the holidays, so as not to miss the application deadline for current students;
• if you are just starting your studies at the University of Warsaw and plan to apply for a place at the DS, you must submit your application for a given academic year 14 days before the planned course. The dates of individual rounds for a given academic year are published in the news (deadlines 2023/24).

We submit the application via USOSweb. After logging in at www.usosweb.uw.edu.pl to your individual account, go to the COMMON SECTION tab, and then APPLICATIONS. You fill out an Housing application 2023/2024.

Foreign students do not fill out the income declaration!

The application is submitted as an electronic document. Electronic submission of applications in USOSweb is done using the action “NEXT: SIGN AND SUBMIT ELECTRONICALLY“. After clicking on this button, USOSweb will open another screen where you will need to enter an authorization code, which will be sent to your email address. Only after the authorization code is entered will the electronic submission of the application via USOSweb take place. Do not submit paper applications.

The algorithm for assigning places works in two stages. First, the conditions are verified, i.e. income and distance from the place of permanent residence. If these conditions are met (the number of points is sufficient to be quite high in the ranking), the applicant is verified in the second stage. In the second stage, certain criteria are checked (see the table below) – the more points awarded for these criteria, the greater the chances of being allocated a seat in accordance with your preferences.

Conditions taken into account in the process of applying for a place in the dormitory:

• income per person in the family, calculated in accordance with the rules set out in Annex 1 to the Regulations – for this criterion you can get 0-75 points. – proportional to the income – for a monthly income of PLN 0 per person in a family, you get 75 points, and for PLN 1,500 – 0 points;
• distance from the place of residence to the University of Warsaw (Krakowskie Przedmieście 26/28 street, 00-927 Warsaw), taking into account the actual communication routes – for this criterion you can get 0-25 points – proportional to the distance – for 250 km and more you get 25 points, for 0 km 0 points.

In addition, the Rector, after consulting the Students’ Council of the University of Warsaw and the PhD Students’ Union, may set the income threshold, i.e. the value of the monthly income per person in the family, above which it will not be possible to receive a place in the student dormitory, and the minimum distance, i.e. the value below which the applicant will not be able to. receiving accommodation in a student dormitory.

The above conditions, the income threshold and the minimum distance do not apply to students admitted to the University of Warsaw in the year of passing the matriculation examination, who are a laureate of the international Olympiad or a laureate or finalist of the central level Olympiad, referred to in the regulations on the education system, or a medalist. at least in sports competition for the title of Polish Champion in a given sport, referred to in the regulations on sport, provided that he obtained this achievement in the period from starting secondary school until the last day of applying for places in the student dormitory.

Criteria for obtaining a place in the student dormitory according to preferences:

Foreign students apply for a place in the dormitory on the same terms as Polish citizens, except that for the income criterion they receive 75 points.

PLN 480 – 950 – this is the monthly fee for residence in a Student House in the academic year 2023/24, prices vary depending on the Student House and the standard of the room. Detailed fees for a given place, in a given Student’s House are included in the appendix to the UW Rector’s decision no. 11 of 19 June 2023.

The deposit is equal to the monthly fee for a place, in the case of students, doctoral students of the University of Warsaw, participants of postgraduate studies “PAFF – UW School of Education” and scholarship holders of the Polish National Agency for Academic Exchange, in other cases the deposit is the equivalent of a fee for two months. The deposit is paid in cash upon check-in, it is returned in cash or to the bank account within 10 days of checking out, if all financial obligations related to living in the dorm are fulfilled.

Double room. In the 2023/24 academic year, doctoral students are accommodated in rooms for two people.

9 months – for such a period, a maximum place in the student dormitory is granted – counting from the date of the beginning of the academic year to the first day of summer holidays, in accordance with the organization of the academic year in force. There is a possibility of accommodation for the period of vacation and re-sit session – in such cases, an application should be submitted to the appropriate Head of the student dormitory.

2352 – this is the total number of places available in its student dormitories by the University of Warsaw in the 2023/24 academic year.

You can keep track of the status of the application in USOSweb, applications can have the following statuses:

Filled in – the application is in the process of filling, you can freely make changes to the document. Note that applications and statements with this status will not be verified.

Delivered – at this stage you can no longer make changes to the application/statement. From this point on, documents are subject to verification by coordinators.

Declared incorrect/Declared incomplete – during the verification of the application, the coordinator found errors or deficiencies in the documents. Most often, you will find detailed information on how to improve the application in a comment visible in USOSweb or in your email inbox.

Awaiting consideration – verification of documents has been completed. Your application will participate in the upcoming round.

Considered – the application has been processed, you can check the adjudication in USOSweb.

Do I have to submit documents in person?

No, the application is submitted in the form of an electronic document via USOSweb – the application submitted in this form is authenticated in a way that ensures the ability to confirm the origin and integrity of the data in electronic form.

I got into UW, but I still don’t have access to USOSweb, what to do?

Please contact the unit where you submitted your documents when you were recruited to the university to request to be added to the USOSweb system.

Do foreigners have to fill out an income statement when applying for a place in a Student House?

No, foreigners do not need to fill out an income statement when applying for a place in the Student House.

Can a student from a foreign university participate in the recruitment process for the University of Warsaw‘s Student Dormitories?

It is not possible for people from outside the University of Warsaw to apply for a place in the Student Dormitories.

I am a student – I currently live in a dormitory, do I have to apply for a dormitory for the following year?

Yes, if you want to live in a dorm for the 2023/2024 academic year.

I am finishing my bachelor’s degree at the UW this year and want to study for a second degree at the UW starting in October, in which round should I apply?

You can apply as early as Round I, for current students – it is important that this happens before your defense, that is, before you, temporarily, lose your student privileges in USOS. There are also no obstacles to applying in rounds II and III. However, we encourage you to apply as soon as you can.

I am finishing my bachelor’s degree at the UW this year and want to study for a second degree at the UW starting in October, in which round should I apply?

You can apply as early as Round I, for current students – it is important that this happens before your defense, that is, before you, temporarily, lose your student privileges in USOS. There are also no obstacles to applying in rounds II and III. However, we encourage you to apply as soon as you can.

I am leaving for Erasmus in the winter semester of 2023/24, I will want to live in a dormitory when I return (from the summer semester of 2023/24). Should I apply for a place?

No, in this case, please contact us by email in December to reserve a place from the summer semester.

Do you choose the type of room (e.g., single) you are applying for in the application?

No, at the application stage you only indicate your preference of dormitories – i.e. the order, from the one in which I would like to live most to the least desirable. The room will be assigned by the Administration of the dormitory, on the day of your arrival.

Note that most rooms are double rooms.

Can I apply for a place from the BON pool and the general pool at the same time?

Unfortunately not, please choose one pool. If you do not get a place from the BON pool, you will be able to apply for a place from the general pool.

How can I find out at what stage my application is?

The current status of the application appears all the time in USOSweb, when its status changes – USOSweb will inform you by email, also when the application is already processed

I received a place in the Student House, can I swap a place with another applicant?

Yes, the swap can be made in the exchange in USOSweb by the specified deadline. For the 2023/24 academic year, these are: July 25 – September 17, 2023.

When can I be accommodated in the student house?

Those who receive a place in the student house in the 2023/24 academic year will be able to be accommodated between September 18 and October 2, 2023.

How should I get accommodated?

• On the specified date, you should go to the appropriate student house.
• On the spot, fill out a personal form, attaching two photos, and confirm in writing that you have read the Regulations of the UW Student Houses.
• Pay a deposit in the appropriate amount (in cash).
• The manager or employee of the student house indicates the appropriate room. Roommate preferences are met, if possible.

What if I do not get accommodated on the indicated date?

Failure to accommodate by the specified date means forfeiture of your place in the dormitory. Upon a reasoned request (submitted in person or electronically), the DS Manager may agree to extend the period for accommodation.

What if I did not catch any of the rounds?

In that case, there will be an opportunity to use the reserve list, in early October 2023.

Can I also live in the dormitory during the vacations?

Yes, you must submit an application to the manager of your student house. The dormitory administration staff will provide detailed information.

I am a person from outside the UW – can I use the dormitory during the vacation period?

Yes, there is such a possibility, on a hotel service basis. In this matter, you should contact the administration of the student house in question.

Can I extend the period of residence in a student house?

Matters related to the extension of accommodation for UW students are considered on an individual basis.

Can I live in the student house with my spouse or child?

Yes, this is possible in particularly justified cases, as long as the spouse/child is accommodated in the student house with the applicant. This possibility is in DS Number. 1, 2, 3 and 4.

Will there be token registration for dormitories?

No, but at the beginning of October there will be a chance to get a place on the waiting list – then you will no longer need to apply in USOSweb.

Why do I not see the justification in the preview of the dormitory application?

The justification is visible only to the committee.

In the 2023/2024 academic year:

Certificates for visas are issued only on Fridays. The need for a certificate must be submitted by Thursday noon in order to receive the certificate on the Friday. Informing the office about the need to issue a certificate after 12:00 on Thursday means that the certificate will be issued the following Friday.

Certificates will be sent by email in Polish and English versions. The certificates are electronically signed.

For those who need to receive a certificate for a visa, please contact us by e-mail (bpm@uw.edu.pl) – please write “Certificate for visa” in the title of the message. Please include your index number in the body of the email.

Note! If you are already living in a dormitory and would like to obtain a certificate of residence, please contact the administration of your dormitory.

• dorm application (available at USOSweb)

DS – dom studenta / student house.

The manager of dormitory – the person managing the student dormitory.

Resident card – a card confirming residence in the Student Dormitory.

Residents’ Council – a collegiate body representing the residents of the student dormitory.

Rules of Student Dormitories – Regulations specifying, inter alia, rights and obligations of the resident, employee and DS manager.