Everything you need to know about the income statement [DORMITORY 2026/2027]
Category: 2026/2027, Dormitory
The income statement for the academic year 2026/2027 is based on the year 2025 (also called the base year). Even though it refers to the year 2025, it also takes into account your current situation, i.e. at the time of submitting the statement. Therefore, if you or someone in your family has lost income from 2025 or gained new income after 2025, you must include this situation.
How is the family per capita income calculated?
The family per capita income is calculated (based on the data provided) by summing up the incomes of all family members, after deducting social security contributions, health insurance, and income tax. Then the income is divided by the number of people in the household and the number of months for which the income was obtained.
Income obtained after 2025 is also included in the income calculation (it is not divided by the number of months).
The income also includes non-taxable income, with exceptions such as:
- ‘800 Plus’ programme;
- social scholarship, rector’s scholarship, assistance grant.
Child support payments made to individuals outside the household can be deducted from the income.
The statement consists of five parts:
- information about the composition of your family;
- determination of their main occupation (e.g., work, studies);
- determination of sources of income from 2025 (in particular: income from employment contract, income from abroad, pensions, retirement benefits, child benefits, agriculture, performing social functions);
- determination of any changes after 2025 till today (loss/gain of income);
- documents confirming the above information.
Who must file an income statement?
You may submit an income declaration when applying for a place in a student dormitory if your monthly income does not exceed PLN 2,799.60 and you have not been awarded a social scholarship in the current academic year (nor do you meet any other criteria that would give you priority in the allocation of dormitory places).
Important! The income declaration will only be considered after you have submitted your dormitory application.
How to file an income statement?
STEP 1: Log in to central USOSweb UW (please do not use faculty’s installations!): usosweb.uw.edu.pl
STEP 2: Select the tab ‘For everyone’, then select ‘Applications’ and ‘Statement of income for the academic year 2026/2027 (base year: 2025)’ from the list of available applications.
STEP 3: Carefully fill in the subsequent parts of the statement—whether you will see a particular screen depends on what you indicate in the earlier part of the application (e.g. if you specify that you want to declare income without parents, a list of criteria to meet will appear). Each screen contains messages that help to determine if a particular field concerns your situation.
STEP 4: The statement concludes with authentication by entering a code—at this stage, you must approve the statement by selecting the option ‘Next: Sign and submit electronically’.
STEP 5: Enter the authorization code to approve your statement. At the top of the screen, you will see information on the email address the code has been sent to. It sometimes happens that the email with the code goes to Spam, or you may need to wait a few minutes to receive it.
STEP 6: After entering the code, there should be a note ‘Delivered’ next to your statement, indicating that the application has reached us and will be verified. The absence of this note means that the application has not been successfully submitted. The status of the application will change over time, and you will be notified each time by an email sent from the system.
Who is included in the family?
In addition to the applicant (you), the family members generally include:
- your parents;
- your spouse;
- your children (including adopted children);
- your dependent siblings who are minors or still in education up to the age of 26 or with disabilities, regardless of age;
- de facto carer—for example, the partner you depend on financially.
When can I apply without indicating my parents (and siblings) in the family composition?
If you meet at least one of the following conditions:
- you are over 26 years old;
- you are married (in this case, include your spouse in the family);
- you have children to support (including adopted children);
- you reached the age of majority while in foster care;
- you have a stable source of income, and your average monthly income in the previous tax year and in the current year in the months preceding the month of filing the income statement is higher or equal to 1866,40 PLN. If you are not sure if you meet this condition, you can submit an application with documents confirming your income—the coordinator will check if you can take advantage of this possibility of settlement.
When you meet one of the conditions, you must include a statement (DOWNLOAD) stating that you do not live with your parents, and in the case of conditions 2-5, you must include the appropriate document confirming your situation.
What documents are needed to complete the statement?
| Applicant | Applicant’s parents | Applicant’s siblings (adults) |
Applicant’s siblings (underage) |
|
| Mandatory documents | 1. A certificate from the US (Tax Office) regarding income and the amount of social security contributions for the year 2025.
2. A certificate from ZUS (Social Insurance Institution) regarding the amount of health insurance contributions for the year 2025, including insurance codes (unless you did not receive income in 2025). 3. A declaration of income not subject to taxation for the year 2025. |
1. A certificate from the Tax Office regarding income and the amount of social security contributions for the year 2025.
2. A certificate from Social Insurance Institution regarding the amount of health insurance contributions for the year 2025, including insurance codes (unless you did not receive income in 2025). 3. A declaration of income not subject to taxation for the year 2025. |
1. A certificate from the Tax Office regarding income and the amount of social security contributions for the year 2025.
2. A certificate from Social Insurance Institution regarding the amount of health insurance contributions for the year 2025, including insurance codes (unless you did not receive income in 2025). 3. A certificate of learning (from school/university) and/or a certificate of disability. 4. A declaration of income not subject to taxation for the year 2025. |
1. A certificate of learning (from school/university). |
| Additional documents | If one parent is not included: a judgment or alimony settlement (court settlement or settlement before a mediator approved by the court), or a confirmation of dismissal of an action for alimony, a death certificate, aplicant’s complete birth certificate (in the case of an unknown father), the Police certificate (if the parent is missing). | |||
| Income lost in 2025 or later | A contract or a certificate of employment and PIT-11 from the employer in question. In case of the deletion of economic activity – an extract from CEIDG. |
|||
| Income earned after 2025 | A certificate on the amount of income for the second month after the establishment of the contract, as well as a contract of employment, commission, or a certificate from the employer. |
Note! Certificates from the US (Tax Office) and ZUS (Social Insurance Institution) cannot be replaced by a PIT or other document.
When family members have an agricultural farm, a certificate from the relevant municipality office stating the farm size (for 2025) in physical and converted hectares should be presented. Then, too, instead of documents from the Social Insurance Institution, the corresponding certificates from the KRUS (Agricultural Social Insurance Fund) are accepted.
Don’t worry—if you don’t attach a required document you will get a chance to complete the application later.
What is the new income obtained after the base year?
It is the income obtained after 31.12.2025 and until the day of submitting the income statement It includes usually:
- getting a new job, contract, etc.;
- receiving a pension or retirement.
Therefore, the new income (after 2025) will not be listed by the tax office, but it is mandatory to indicate it – such income is included in calculating the income per person in the family.
The new income is not:
- an increased salary in the current job (a raise);
- a decreased salary;
- a change in workload;
- reduced working hours;
- receiving social scholarship/assistance grant/rector’s scholarship at the university;
- another contract with the same contractor/employer;
- an income obtained after 31.12.2025, which is no longer obtained on the day of submitting the statement, for example you do not have to include work that you took in the period February-May 2025.
What if I no longer have the income I obtained in 2025?
Such income may be subject to loss and in certain cases it may not be included in your family’s income, which will result in a lower income per person. These cases include:
- a loss of employment, contracts, etc.;
- a loss of unemployment benefits;
- a removal from the business activity register.
How to obtain the documents needed to complete the declaration?
Many of the documents required to submit an income declaration can be obtained online through government porta