Everything you need to know about applying for dormitory space – academic year 2024/2025

Category: Dormitory

Who can apply for a place in a UW dormitory?

All UW student and doctoral student has the right to apply for a place for themselves, as well as for their children and spouse or partner.

The place is granted for the period until 9 July 2025, with the possibility of early check-out or extension of accommodation for the summer holidays of 2025.

Currently, we do not accommodate students/doctoral students from other universities for the new academic year – in the event of a possible change in this decision, a separate announcement will be published, but not earlier than mid-October 2024.

Application deadlines

Two rounds of application and processing have been scheduled:

• Round I for current students – applications will be available from 17 June – 8 July 2024,
• Round II for students admitted for 2024/2025 – applications will be available from 5-22 August 2024.

In the first round, applications can also be submitted by those completing their bachelor’s degree and intending to continue their studies at the UW.

However, instead of the current September third round, a waiting list will be launched (the rules for awarding places and a link to the list will be published in early September).

The application system adopted will be analogous to the application for the rector’s scholarship. You will be able to apply for a place in a dormitory by the indicated deadline, then the possibility to apply will be disabled, after which all applications will be processed.

Applications will be reviewed on an ongoing basis – if we find any deficiencies in the application, you will be notified by email via a comment on the application in USOSweb and you will have time to complete it.

It will be impossible to submit an application after the indicated deadlines. Don’t put off applying! The second round of application will be available ONLY for those who start their studies at UW in the academic year 2024/2025.

New rules

Compared to last year, the rules for awarding dormitory places have changed. Below you will find all the most important information regarding the application. We encourage you to read this information before applying.

The pool of places dedicated to students has been divided into:

• a pool dedicated to citizens of European Union member states, the Swiss Confederation or member states of the European Free Trade Agreement (EFTA) – parties to the Agreement on the European Economic Area,
• a pool dedicated to other students.

The two pools mean that individual groups of students will not compete with each other for a place in the dormitory. Such a solution helps level the playing field for those applying for a place, since the situation of each group is different.

When to file an income statement?

The biggest change is the waiver of the obligation to fill out an income statement. Now the income statement should be filled out only by those whose income per person in the family does not exceed 1800 PLN.

Rules for allocating seats to EU/EEA citizens

Two groups of students have been singled out to receive a place in the dormitory first:

• persons benefiting from a social scholarship, and in the case of those beginning their studies, benefiting from a school scholarship or other benefit in the nature of support for a person in a difficult financial situation, and persons whose income qualifies them for a social scholarship;
• persons with the title of laureate or finalist of an Olympiad – i.e., those admitted to study in the year of taking the matriculation exam have the title of laureate or finalist of a central-level Olympiad, laureate or finalist of a national and international competition listed in the Resolution of the Senate of the University of Warsaw on detailed rules for the admission of laureates and finalists of central-level Olympiads and laureates and finalists of national and international competitions (applies only to the 1st year of studies of the first degree or uniform master’s degree).

If you do not get a place based on the above criteria, you can apply for a place based on the scores of additional criteria. In the application you will find a broad catalog of prerequisites taken into account when awarding seats.

What if the above documents are in another language?

The documents should be translated into Polish.

When more than one person has the same number of points, and the number of places does not allow to award them to each person, the distance from the place of residence will be taken into account – the place will be given to the person who lives further from the University.

Rules for awarding seats to non-EEA residents

The UW dormitories house representatives from almost every region of the world. This means that people who are in significantly different situations apply for a place.

Priority within this group is given to:

• persons benefiting from a social scholarship, and in the case of those beginning their studies, those benefiting from a school scholarship or other benefit in the nature of support for a person in a difficult financial situation;
• persons with the title of laureate or finalist of an Olympiad – i.e., who, in the year of taking the matriculation exam, have the title of laureate or finalist of a central-level Olympiad, laureate or finalist of a national and international competition listed in the Resolution of the Senate of the University of Warsaw on detailed rules for the admission of laureates and finalists of central-level Olympiads and laureates and finalists of national and international competitions (applies only to the 1st year of studies of the first degree or uniform master’s degree).

If you do not get a place on the basis of the above criteria, you can apply on the basis of the scores of additional criteria. In the application, you will find a broad catalog of prerequisites taken into account when awarding places.

Number of points:	Reason:	Sample documents to be attached to the application:
120	Income not exceeding 1800 PLN per person in the family	it is necessary to complete an income statement in the cases described above!
120	receipt of the Minister’s scholarship for significant achievements in the academic year preceding the academic year for which a place in a dormitory is granted	award decision
100	graduation with honors in the academic year preceding the academic year for which a place in the dormitory is granted	graduation diploma or certificate of graduation with honors
60	receipt of a rector’s scholarship in the academic year preceding the academic year for which a place in a dormitory is granted	no document should be attached – the coordinator will verify this information in USOS. In the case where the scholarship was awarded at another university – the award decision.
60	receive a scholarship from the Prime Minister of Poland, a scholarship from the minister responsible for education and upbringing for outstanding educational achievements, or a scholarship from the minister responsible for culture and national heritage protection for artistic achievements.	award decision
60	active participation in the residents’ council	certificate issued by the dormitory manager or President of the UW Students Council
40	orphanhood or semi-orphanhood of the applicant	death certificate of the parent or parents
40	raising the applicant by a single parent	divorce decree, alimony decree, alimony settlement, full birth certificate
40	active participation in the bodies of student or doctoral student self-government elected by popular vote at the University, excluding the residents’ council, or serving as a representative in collegiate entities and other bodies of the University (a list of eligible entities can be found on the right side of this entry)	certificate issued by the president of the student body or student government
40	active participation in student or school organizations, in particular in study circles – in the case of students in the first year of first-cycle or single-master studies in the year preceding the academic year for which a place in the dormitory is granted	certificate issued by the guardian of the organization on the recommendation of the president or headmaster of the school
40	representing the UW in artistic activities or sports competitions	a diploma documenting placement/participation in the competition or a certificate issued by the relevant entity (e.g., organizers, AZS)
40	regular volunteer activities	certificate issued by the volunteer organizers
35	single parenting of a child by the applicant	divorce decree, alimony decree, alimony settlement, full birth certificate
25	studying in individual interdisciplinary studies or in more than one field of study	if you are studying only at UW you do not need to attach any document, otherwise it will be necessary to attach a certificate of being a student
20	uninterrupted residence in the dormitory indicated in the application in the first place of preference for at least 90 days during the period from 1 October to 30 June of the academic year preceding the academic year for which a place in the dormitory is to be granted	you do not need to attach any document – the coordinator will verify this information in USOS
10	uninterrupted residence in a dormitory other than the one indicated in the application in the first place for at least 90 days during the period from 1 October to 30 June of the academic year preceding the academic year for which the place in the dormitory is to be granted	you do not need to attach any document – the coordinator will verify this information in USOS

How to apply

Step 1: Log in to USOSweb UW – usosweb.uw.edu.pl (please use USOSweb central, not departmental installations). Report the inability to log in to the dean’s office/secretariat of your major.
Step 2: Select the “Common Section” tab, and then “Applications”.
Step 3: In the list of available applications, select “Housing application 2024/2025” and then “Start filling”.
Step 4: Select one of the available fields:

Unit Places: University of Warsaw (for all students),
Unit Places: The Office for Persons with Disabilities (BON) for those with a disability or chronic illness, or
Unit Places: Office for Material Assistance (for doctoral students).

Step 5: Select those criteria that apply to you. Some of them require you to add a supporting document – see the table above for information on which document to add.
Step 6: Rank the dorms in order from the one you would most like to live in to the one you would least like to live in. Moving the boxes may be impossible or difficult on touch screens.
Step 7: This is almost the end. At this stage, approve the application by selecting Next: Sign and submit electronically.
Step 8: Enter the authorization code, which will be used to approve your application. At the top of the screen you will see what email the code was sent to. Sometimes the email with the code goes to Spam or you have to wait a few minutes for it.
Step 9: After entering the code, an annotation “Delivered” should appear next to your application, which means that the application has reached us and will be verified. The absence of this annotation means that it has not been successfully delivered. The status of the application will change over time, and you will be notified each time by an email sent from the system.

Important:

• until the application is finally approved, you can go back to earlier fields and modify them;
• you can save the application at any stage and return to edit it later;
• you can submit a maximum of 1 application.

Important Notes

Don’t put off applying. For current students, only the 1st round will be available, the next chance to get a place will be to sign up for the waiting list. An analogous situation applies to students in the 1st year of their Bachelor’s, Master’s or Unified Master’s studies.

Student Welfare and Support Office has no influence on the pace and order of granting access in USOSweb for those newly admitted to UW. Access issues should be inquired about at your teaching unit (department, etc.).

Application can only be submitted via USOSweb – paper delivered applications will not be accepted. The USOSweb application does not need to be printed and delivered to the Office.

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