Everything you need to know about the income declaration [SOCIAL SCHOLARSHIP 2026/2027]

Category: 2026/2027, Social scholarship

The basis for the income declaration for the 2026/2027 academic year is 2025 (the “base year”). Although the declaration relates to 2025, it also takes into account your current financial situation, i.e. as at the date on which the declaration is submitted. Therefore, if you or a member of your family has lost income earned in 2025 or, conversely, has obtained a new source of income after 2025, this change must be reported in the declaration.

How is income per person in the family calculated?

Income per person in the family is calculated on the basis of the information provided by adding together the incomes of all family members after deducting social security contributions, health insurance contributions, and income tax. The resulting income is then divided by the number of individuals in the household and by the number of months during which the income was received.

Income obtained after 2025 is also taken into account; however, it is not divided by the number of months during which it was received.

The calculation also includes non-taxable income, with the exception of, among others:

the “800+” child benefit;
social scholarship, rector’s scholarship, financial aids.

Child maintenance payments made to individuals outside the household may be deducted from income.

The income declaration consists of five sections:

information concerning the composition of your family;
information on the principal activity of each family member (e.g. employment, education);
information on sources of income in 2025 (including, in particular, employment income, foreign income, agricultural income, income derived from public or social functions, retirement pension or disability pension, and child tax relief);
information on any changes in financial circumstances occurring after 2025 and up to the date of application submission, including the loss or acquisition of income;
supporting documents confirming the information provided above.

How to submit an income declaration in the USOSweb system?

STEP 1: Log in to the central University of Warsaw USOSweb system (do not use faculty-specific installations!) at usosweb.uw.edu.pl
STEP 2: Select the “Common Section” tab, then “Applications”, and locate “Income Declaration for the 2026/2027 Academic Year (Base Year: 2025)” in the list of available applications.
STEP 3: Carefully complete each section of the declaration. The screens you see will depend on the options you select earlier (e.g. if you indicate that you wish to have your income assessed independently of your parents, a list of eligibility criteria will appear). Each screen contains guidance designed to help you determine whether a particular field applies to your circumstances.
STEP 4: The declaration concludes with authentication using an authorization code. At this stage, confirm your application by selecting “Next: Sign and Submit Electronically.”
STEP 5: Enter the authorization code to submit your declaration. Information at the top of the screen will indicate the email address to which the code has been sent. (The email containing the code may be delivered to your spam folder or may take a few minutes to arrive.)
STEP 6: After entering the code, the status “Submitted” should appear next to your delaration. Tis confirms that your declaration has been successfully received and will be reviewed. The absence of this notification means that the declaration has not been successfully submitted. The application status will change throughout the review process, and you will receive an email notification each time the status is updated.

Who is included in the family composition?

Apart from the applicant (you), the family generally comprises:

parents;
spouse;
children (including adopted children);
minor siblings, siblings in education up to the age of 26, or siblings with disabilities, regardless of age, who are financially dependent on your parents.

When can I submit an application without including my parents (and siblings) in the family composition?

You may do so if you meet at least one of the following criteria:

you are over 26 years of age;
you are married (in this case, your spouse must be included in the family composition);
you have children who are financially dependent on you (including adopted children);
you reached adulthood while in foster care;
you have a regular source of income, and your average monthly income in the previous tax year and in the current year, in the months preceding the month in which the declaration is submitted, amounts to PLN 1,866.40 or more.

If you are unsure whether you meet this criterion, you may submit your application together with documents confirming your income.The coordinator will check whether you are eligible to have your income assessed independently of your parents.

If you meet one of the above criteria, attach to your application a declaration that you do not share a household with your parents (DOWNLOAD). If you meet criteria 2–5, also attach the relevant supporting document.

What documents are required to complete the income declaration?

	Applicant:	Applicant’s parents:	Applicant’s adult siblings:	Applicant’s minor siblings:
Mandatory documents	1. Certificate from the Tax Office confirming income and the amount of social insurance contributions for 2025. 2. Certificate from ZUS (Social Insurance Institution) confirming the amount of health insurance contributions for 2025, including insurance codes (unless you had no income in 2025). 3. Declaration of non-taxable income for 2025.	1. Certificate from the Tax Office confirming income and the amount of social insurance contributions for 2025. 2. Certificate from ZUS (Social Insurance Institution) confirming the amount of health insurance contributions for 2025, including insurance codes (unless the parent had no income in 2025). 3. Declaration of non-taxable income for 2025.	1. Certificate from the Tax Office confirming income and the amount of social insurance contributions for 2025. 2. Certificate from ZUS (Social Insurance Institution) confirming the amount of health insurance contributions for 2025, including insurance codes (unless the parent had no income in 2025). 3. Certificate confirming enrolment at a school/university and/or disability certificate 4. Declaration of non-taxable income for 2025.	1. Certificate confirming enrolment at a school/university.
Additional documents		If one parent is not included in the composition of the family: child maintenance judgement/settlement agreement (a court settlement or a settlement concluded before a mediator and approved by the court), confirmation that a child maintenance claim has been dismissed, death certificate, full copy of the birth certificate (where the father is unknown), or a certificate from the Police (where the parent is missing).
Income lost in 2025 or thereafter	Employment contract or employment certificate and PIT-11 from the relevant employer. In the event of deregistration of a business – a CEIDG extract.
Income earned after 2025	Certificate confirming the amount of income for the second month after entering into the contract, together with an employment contract, contract of mandate, or certificate from the employer.

Please note! Certificates from the Tax Office and ZUS cannot be replaced by a personal income tax document [pl. PIT] or any other document.

If members of your family own an agricultural holding, you must provide a certificate from the relevant municipal office confirming the size of the holding for 2025, expressed in physical and conversion hectares. In such cases, provide the relevant certificates from the Agricultural Social Insurance Fund (KRUS) instead of documents from ZUS.

Do not worry – if you fail to attach any of the required documents, you will be allowed to complete your application.

What is new income earned after the base year?

This is income earned after 31 December 2025 and continuing to be received up to the date on which the income declaration is submitted. The most common examples include:

starting a new job, entering into a contract of mandate, etc.;
receiving a disability pension or retirement pension.

New income (earned after 2025) will not be included in the information provided by the Tax Office, but it must be reported – it is taken into account when calculating the income per person in the family.

The following do not constitute new income:

an increase in salary in an existing job (a pay rise);
a reduction in salary, a change in working hours, or a reduction in the number of hours worked;
receiving a Social Scholarship, Financial Aid, or Rector’s Scholarship from a university;
entering into another contract with the same contractor/employer;
income earned after 31 December 2025 that is no longer being received on the date the declaration is submitted. For example, income from work you performed between February and May 2026 is not included in the calculation and does not need to be reported.

What if I no longer receive income earned in 2025?

Such income may qualify as lost income, meaning that in certain circumstances it can be excluded from your family’s income. This will result in a lower calculated income. These circumstances include:

loss of employment, a contract of mandate, etc.;
loss of unemployment benefit;
removal of a business from the business register.

How can I obtain the documents needed to complete the declaration?

Many of the documents required to submit the income declaration can be obtained online via government portals.

Tax Office Certificate

STEP 1: Go to https://www.podatki.gov.pl/e-urzad-skarbowy/ and log in using the Login.gov.pl option.
STEP 2: After logging in, locate the “Documents” tab.
STEP 3: Next, open the “Submit document” section and search for the application “Certificate of the amount of income and contribution (ZAS-DFU)”.
STEP 4: After selecting the appropriate application, complete the required options step by step.
STEP 5: Finally, click “Accept and Submit”.

ZUS (Social Insurance Institution) Certificate

STEP 1: Go to the website https://www.zus.pl/ezus/logowanie and log in.
STEP 2: After logging in, locate the “Services” tab.
STEP 3: Next, go to the “Service Catalogue”, locate “application US-7”, and select “Go to Service” from the menu.
STEP 4: An application form will then be displayed. Select the “Certificate” option, complete the required personal and address details, and proceed to the second page.
STEP 5: On the second page of the application form, select the “Other” option and enter the following text: CERTIFICATE OF HEALTH INSURANCE CONTRIBUTIONS PAID FOR THE YEAR 2025 (in Polish: O WYSOKOŚCI OPŁACONYCH SKŁADEK NA UBEZPIECZENIE ZDROWOTNE ZA ROK 2025.) You must also specify the period covered by the certificate. The period covered by the certificate. On the same page, provide the reason for the request. Students should enter: “THE CERTIFICATE IS REQUIRED FOR THE PURPOSE OF APPLYING FOR A SCHOLARSHIP AND/OR ACCOMMODATION IN A STUDENT HALL OF RESIDENCE” (in Polish: ZAŚWIADCZENIE JEST NIEZBĘDNE W CELU PRZEDSTAWIENIA PRZY WNIOSKOWANIU O STYPENDIUM/MIEJSCE W AKADEMIKU).
STEP 6: Submit the application.

Frequently Asked Questions

Questions regarding the submission of the income declaration

I am applying for a place in a university residence hall for the 2026/2027 academic year. Which year’s income should be included in the income declaration?

The income declaration must include income earned in 2025, as well as any relevant changes that occurred in 2026. The most common changes include the loss of employment or gaining new employment.

I am not in contact with my family. Do I still have to include them in my household composition?

Yes. Only in specific circumstances may you omit the income of your family members from the household composition. For details, please refer to the section: When Can I Submit the Application Without Including My Parents (and Siblings) in the Family Composition? The same rules apply where some members of your family reside abroad. Unless you meet one of the conditions allowing independent assessment, you must include their income in the calculation.

I am an international student. Do the documents attached to the income declaration need to be translated by a sworn translator?

A sworn translation is required when applying for a social scholarship. For applications for accommodation in a student hall of residence, a standard (non-certified) translation is sufficient.

May I submit a PIT tax return instead of a Tax Office certificate confirming income for the base year?

The primary document confirming income per person in the family is the certificate issued by the Tax Office. This is a mandatory document and cannot be replaced by any other document.

When requesting the certificate from the Tax Office, ask for a certificate confirming income earned in the base year (2025) that was subject to personal income tax. The certificate should include:

the tax year to which the certificate relates;
the taxpayer’s details to which the certificate relates, including their first name, surname and PESEL number.

Please remember to inform the Tax Office of the purpose for which you require the certificate.

What document should I provide if I did not file taxes with the Tax Office during the base year?

In this case, you should provide a certificate from the Tax Office confirming that you are not registered in the taxpayer register.

What document should I provide if I did not receive any income during the base year?

In this case, you should provide a certificate confirming that no taxable income was declared, issued by the Tax Office.

I want my income earned in the base year to be treated as lost income, but I have misplaced my PIT-11 form. What can I do?

A PIT-11 form can be obtained by logging in to the e-Tax Office portal https://www.podatki.gov.pl/e-urzad-skarbowy/ and then navigating to “Your e-PIT” → “Source Data”. Alternatively, you may contact your former employer and request a copy of the PIT-11 form.

Can my income declaration be verified before it is submitted?

No. The declaration is verified only after it has been submitted. If you have any questions or concerns, you may contact our office using one of the following methods:

send an email with your questions (we recommend attaching a screenshot of the relevant section of the declaration);
call the office;
visit the office in person during our office hours;
schedule an online consultation.

For detailed contact information, see the Contact section.

Is a NAWA scholarship included in the calculation of income per person in the family?

No. As a form of social support, a NAWA scholarship is not included in the income calculation. However, you must still declare it in the income declaration.

Is the “800+” child benefit included in income?

This benefit is not included in the income calculation. Still, the declaration asks whether your family receives it to provide the most complete picture of the family’s financial situation possible.

What do the statuses in the USOSweb system mean?

[In Progress] – the declaration is currently being completed. You may freely make changes to the document. Please note! Declarations with this status are not reviewed.
[Submitted] – at this stage, you can no longer make changes to the declaration. From this point onward, the submitted documents are subject to verification. To avoid problems, ensure that your University of Warsaw email address (xxx@student.uw.edu.pl) is registered in the USOSweb system. Do not wait until the last moment to submit your declaration.
[Returned for Correction / Returned for Completion] – during the verification process, the coordinator identified errors or missing documents. Detailed information on how to correct or complete the declaration is stated in the comment visible in the USOSweb system or in the email sent to you.
[Accepted] – document verification is complete.

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