[FIRST ROUND] Have you been granted a place in a dormitory? Check what to do next – academic year 2026/2027

Category: 2026/2027, Dormitory

You’ve been granted a place in a student hall of residence for the 2026/2027 academic year and wondering what’s next? Below you’ll find the most important information about the next steps you should take to get ready for the accommodation process, complete the necessary formalities, and smoothly start the new academic year.

General information

Does the assigned dormitory suit you?

Great!  All you need to do is pay the reservation fee — nothing else is required.

Not exactly what you were hoping for?

You can try to swap your place through the dormitory place exchange in the USOSweb system.  You’ll find the exchange option in the same section where you submitted your application for a place in the student hall of residence.  The exchange platform is very easy to use. Example: if you want to swap a place in the Dormitory no. 3 (DS3) for a place in Dormitory no. 5 (DS5), there needs to be someone who got a place in the DS5 and wants to move to the DS3.

Reservation fee

What’s the reservation fee all about? Let us explain!

Everyone who has been granted a place in one of the UW’s Student Halls of Residence must make the reservation fee payment within the specified deadline.  It serves as confirmation that you truly want to take up the place allocated to you.

🔔Please note! In the 2026/2027 academic year, the rules regarding the reservation fee depend on whether you are already residing in a dormitory or will be accommodated for the first time. Detailed information can be found in the  Rules and Regulations of the Student Halls of Residence at the University of Warsaw, in particular in Section 20, which sets out the rules for paying the reservation fee.

Please read carefully and check which option applies to you:

🔔 Important! The reservation fee also serves as a deposit.
Thanks to this deposit, you won’t need to pay any additional fees during the accommodation process. The deposit will be refunded, in accordance with the Rules and Regulations of the Student Halls of Residence at the University of Warsaw., no later than 10 days after you move out.

However, suppose you check out earlier than one month from your accommodation date or the start of the academic year (whichever is later). In that case, the reservation fee will not be refunded and will be forfeited.  The exception is if, within 7 days of checking out, you move into another University of Warsaw dormitory and pay a new reservation fee.

Bank account numbers for the reservation fees

Below is a list of account numbers to which you should transfer the fee, along with the corresponding amount due.

What’s next? Accommodation!

Accommodation dates

You can complete the accommodation procedure between:

You should go directly to the dormitory where you have been allocated a place –  you can complete the accommodation procedure Monday to Friday between 9:00 and 14:00.

🔔If you want to be accommodated in the dormitory earlier, please contact the specific dormitory to make sure it’s possible.

Important practical information:

• Rooms are assigned by the dormitory administration during the accommodation process. Most rooms are double occupancy, and students are generally accommodated accordingly.
• During accommodation, please remember to bring two photos and an identity document (such as an ID card or passport).
• Wondering what you’ll receive during accommodation? Explore our dormitories section to learn more.
• Remember! Failure to accommodate within the deadline will result in the loss of your reservation fee and your place in the dormitory.

Certificates for visa purposes

To obtain a certificate required for visa application proceedings, please complete this  form.

Certificates are prepared and issued on working days only.

Please note! Processing time is up to 5 working days from the submission of a complete application form. Saturdays, Sundays, and public holidays are not counted toward the processing period. Applications submitted outside office hours are treated as having been submitted on the next working day. Please take the processing time into account when planning the submission of your visa application.

Processing Time – Examples

• If the form is submitted on Friday at 16:00 (outside the office’s working hours), the application will be treated as having been submitted on Monday, and the certificate will be issued no later than 16:00 on the following Monday;
• If the form is submitted on Monday at 12:00 (during the office’s working hours), the certificate will be issued no later than 16:00 on the following Monday;
• If the form is submitted on Wednesday at 10:00 (during the office’s working hours), the certificate will be issued no later than 16:00 on the following Wednesday.

Certificates are issued in Polish only, in electronic form, and are signed with a qualified electronic signature. This form of the document is accepted by diplomatic missions and meets the requirements for visa application procedures.

Please note that a detailed certificate confirming the allocation of a place in a specific student hall of residence and indicating the applicable accommodation fees can only be issued after a dormitory place has been allocated and the reservation fee has been paid. In all other cases, it is possible to obtain a certificate confirming eligibility to apply for accommodation in one of the University of Warsaw student halls of residence.

Please note! If you are already residing in one of the UW’s dormitories and want to obtain a certificate of accommodation, please contact your dormitory administration.